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College Procedures

All students are expected to read their college email regularly and respond appropriately. If students choose to forward their Qmail to another email provider, they are still responsible for receiving all college communications. The college also has an Emergency Alert text messaging system. Students can choose to sign up for this service through The Q, the college’s student and faculty portal.

Assessment of Student Learning

Quinsigamond Community College employs the traditional practice of assessment of student learning wherein the quantity of learning is measured by the number of credits (semester hours) earned, and its quality is recognized by an award of a grade for the learning experience. The design of this college practice shall be, so far as practicable, responsive to the needs of students enrolled in a course or program. The status of the student in a program shall be determined by accumulated course grades earned.

Grading Policy

  1. The grading policy shall be in conformity with the College mission of access and quality.
  2. Grades shall be awarded only for demonstrated student learning.
  3. Program goals shall be achieved through successful completion of established learning outcomes of educational experiences in the program.
  4. Learning outcomes of educational experiences shall constitute the basis for assessing student learning.
  5. The criteria for assessing learning outcomes shall be as objective as possible.

The status of the student may also be indicated by the following designations which will not be computed in the QPA.

I: The student has satisfied the major requirements of the learning experience, as judged by the instructor, and can complete the assigned work by the end of the twelfth week of the following full semester.
I/R: The student has agreed to repeat the course within the following year. Not computed in the QPA until converted to an academic grade.
AU: The student is registered in the learning experience as an audit student. Not computed in the QPA.
W: The student has officially withdrawn on his/her own from the learning experience. Not computed in the QPA.
WA: The student has been withdrawn administratively for failure to fulfill financial or immunization obligations or for medical or disciplinary circumstances. Not computed in the QPA.
X: The student has not officially withdrawn from the learning experience, and the instructor has judged there is insufficient basis for evaluation. The X grade is considered an indication for unsatisfactory academic progress for financial aid purposes.
P: The student has satisfactorily completed the learning experience with a C grade or better. Not computed in the QPA but computed in credits attempted.

Grading Regulations

  1. The letter grades A,B,C,D,F shall be awarded for learning outcomes for an educational experience achieved through alternate delivery systems only if a QCC faculty member is responsible for the entire experience. The letter grade of P shall be awarded for acceptable learning outcomes for a prior learning experience.
  2. The minimal passing grade for developmental courses (courses numbered below 100 level) shall be C.
  3. The grade of I will be converted to an academic grade by the end of the twelfth week of the following full semester. Students who have not completed the course requirements by the end of the twelfth week will have the course grade changed to F.
  4. When a grade of I is issued, the instructor will indicate on a specified form assignments which will remedy the deficiency, or that the course is to be repeated.
  5. This form will be filed in the Registrar’s Office. The Registrar will send the form to the student.
  6. If an instructor wishes to use P instead of A,B, or C, he/she must receive written permission from the Academic Vice President at the beginning of the semester.
  7. Instructors’ course requirements, expected learning outcomes, methods of evaluation, and attendance policy will be published in writing and will be submitted to students by the end of the first week, or equivalent, of class.
  8. Evaluation of the student learning will be made according to the instructor’s stated learning outcomes. Auditors do not receive official grades on examinations or other class assignments although they may be asked to fulfill all course requirements. No change to or from audit status will be permitted after the first ten weeks of class (or equivalent class hours).
  9. If a course is repeated, only one grade will be used in computation of the QPA. However, both the original and the second grade earned will remain on the student’s permanent record.
  10. Students may add or drop courses during the Add/Drop period, in accordance with the established procedure. The Add/Drop period is posted in the enrollment guide and college calendar.
  11. If the student wishes to withdraw prior to the tenth week of class (or the equivalent), he/she may complete the form, obtain the signature of the instructor or their academic advisor and return it to the Registrar’s Office. After the tenth week (or equivalent), the student must get the instructors signature. The instructor will then designate if the student withdrew while passing or withdrew while failing.
  12. A student intending to withdraw from a course after the Add/Drop period must do so prior to the last day of classes: Obtaining a withdrawal form from the Registrar’s Office or the Advising Office and return the completed withdrawal form to the Registrar’s Office.
  13. Any student who cannot attend classes, take an examination, study, or fulfill work requirements on a particular day due to his or her religious beliefs, shall be excused from such obligations. The student will be provided with an opportunity to make up such examination(s), study, or work requirements.

Grading System

The individual faculty member may determine what numerical equivalent, if any, to assign to the various grade designations. Faculty may use an absolute numerical value or they may grade on the class average. The following table indicates recommended by nonmandatory numerical/letter equivalents for awarding grades. Note: the quality point for each letter grade is a college-wide policy, not merely recommended as a guideline:

A-90–94 3.7
B+87–89High Quality3.3
B83–86 3.0
B-80–82 2.7
C73–76 2.0
C-70–72 1.7
D+67–69 1.3
D63–66 1.0
D-60–62 0.7
FBelow 60Failed0.0

Academic Dismissal and Probation

All students matriculating in a degree or certificate program, other than first semester freshmen (cumulatively  enrolled for under 17 credits), must meet the following requirements:

Attempted Credit Hrs Dismissal  Probation
17 to 32QPA under 1.50QPA 1.50-1.69
over 32QPA under 1.70QPA 1.70-1.89
  1. First semester freshman (cumulatively enrolled for under 17 credits) who do not meet a minimum QPA of 1.00 will be put on academic probation.
  2. Academic probation and dismissal will occur on the basis of the cumulative grade point average.
  3. Only courses in which W grades or audits are received will not count in determining full-time and part-time enrollment status.
  4. Students who are on probation for two successive semesters are subject to academic dismissal.
  5. Academic probation/dismissal will not apply to intersession and summer sessions.
  6. All dismissals are subject to review by the Academic Vice President.
  7. Students who are academically dismissed from the college may qualify for readmission by the following methods:
  • attending courses as a non-matriculating student, improving their QPA to the minimal acceptable level, and earning a minimum of six credit hours;
  • remain away for one year;
  • petition the Vice President of Academic Affairs for reinstatement.

Academic Standing

“Satisfactory Academic Standing” and “Satisfactory Academic Progress” are synonymous with meeting the standards outlined in Item 2 of Academic Dismissal and Probation. Students on academic probation for one semester meet minimum requirements for good academic standing and satisfactory progress, but if they are on a dismissal status, they will be deemed as not meeting the minimum requirements. A Quality Point Average of 2.00 is the minimal level for graduating in any degree or certificate program.

  1. Any student who is academically dismissed may appeal his/her case.
  2. The student appealing his/her case does so in writing giving reasons supporting his/ her reinstatement into the College. Directions for filing appeals are mailed with the student’s dismissal notice.
  3. If a student’s appeal is granted, and the student is subsequently reinstated to the College, the recommendations of the reinstatement (course load, grade minimums, etc.) must be followed.

Petition Process

If a student believes there are unusual or extenuating circumstances which justify the exemption from an academic regulation (i.e., graduation course requirement), you can obtain a student petition on The Q on the Registrar’s Office pageor the Advising Center (Welcome Center in the HLC). After completing the form, the student should return it directly to the Registrar’s Office. It will be forwarded to the Academic Vice President for a final decision.

Request to Change Study Option

A student can request to change from one degree or certificate program to another by completing a Study Option  Change Request. This form is available in the Admissions Office in the HLC. In order to be approved to change from one academic program to another, the student must meet the minimum academic admissions requirements for the program he/she is requesting to enter. Admission is based on space availability.

Course Changes

Students should have semester course schedules in final form by the end of the registration period. If a student wishes to make a change in the schedule, he/she must contact the Registrar’s Office (Room 152A) or the Advising Center, (Welcome Center in the HLC) during the Add/Drop Period. However, it may not be possible to accommodate every request for a course or section change.

Repeating a Course

If courses are repeated, only one grade will be used in the computation of the QPA. However, both the original and the second grade earned will remain on the permanent record.

Progress Reports

During the eighth week of classes each semester, the student will receive mid-semester progress grades. Progress grades are intended only as indicators of progress in specific courses.

Restricted Courses

To insure the availability of required courses for students enrolled in specific programs, certain courses may be designated as “restricted.”

  • Restricted courses will be identified by the Academic Vice President or his/her designee.
  • Admission will be prioritized according to criteria set by Academic Vice President/designee as follows:
  1. Students enrolled in the program;
  2. Students on the related QCC program waiting list; and other students (with the approval of the Academic Vice President or designee).

Sequential Courses

In curricula where sequential courses must be arranged in the order of difficulty, the beginning courses will present a basic knowledge of the discipline, including the philosophy, techniques, and terminology as appropriate; and the contents of the succeeding courses will be based upon that knowledge.

  • A course prerequisite will be established when a body of knowledge or skills level is necessary for a sequential course.
  • Any student registered for a course for which he/she does not have the listed prerequisite, will be withdrawn from that course.
  • The Instructional Dean or a designee will place the incoming student at the appropriate academic level according to his/her demonstrated performance or achievement.
  • In sequential courses, where the first semester course is a prerequisite for the second semester course, a student receiving a 12 week “I” must petition the appropriate Instructional Dean for admittance to the sequential course.
  • A matriculating student who has earned credit in a course with a prerequisite may not subsequently enroll in or receive a grade in the prerequisite course.
  • The Program Coordinator or designee will annually review course sequencing and prerequisites to assure their continuing validity.

Withdrawal from the College

To officially withdraw from the College, a student must complete a withdrawal form which is available in the Advising Center (Welcome Center in the HLC). Prior to withdrawing, students will be asked to meet with an advisor for an exit interview. If students withdraw after the tenth week and before the last day of classes, they will receive grades from their instructors in accordance with the College’s grading policy.
Students receiving financial aid should check with the Financial Aid Office prior to withdrawing to determine the impact of their withdrawal on their Financial Aid.

The Vice President of Enrollment and Student Services (Room 133A) receives all requests and documentation to withdraw for medical reasons. The Vice President will consult with appropriate personnel at the College, as well as the medical services provider of the student. After consultation, he/she will inform the student of the decision. If circumstances warrant, a process for future readmission will also be communicated.

Student Honors

Dean’s and Merit Lists

QCC recognizes the academic achievement of its students each semester. Students who meet the following criteria are eligible for recognition:

  • All grades must be C or higher (no grades of I or X are permitted)
  • Semester QPA must be 3.5 or higher and cumulative QPA must be 2.0 or higher
  • All courses must be college-level

Dean’s List: Students who meet the stated criteria and have earned 12 or more credits in a given semester are named to the Dean’s List.
Merit List: Students who meet the stated criteria and have earned 6 or more credits in a given semester but fewer than 12 credits are named to the Merit List.
Individual Honors are noted on the student’s transcript each semester.

Phi Theta Kappa is the international honorary scholastic society for American Community and Junior Colleges. Its purpose is to recognize and encourage scholarship, leadership, fellowship and service among two-year college students. Each semester, a limited number of students who have particularly distinguished
themselves at QCC are inducted into membership.

Who’s Who Among Students in American Community and Junior Colleges is one of the most highly regarded honors programs in the nation, earning the respect of college faculties and administrators. Recognition as one of the outstanding campus leaders in America is a major achievement. Each year, several QCC students are named to Who’s Who.

Graduation Honors

At graduation, QCC honors students for their outstanding academic achievement. Students with a Cumulative Point Average of at least 3.6 prior to graduation qualify for Highest Honors. Students with a Cumulative Point Average of 3.3 or 3.0 prior to graduation qualify for High Honors and Honors, respectively.

Class Cancelation

From time to time faculty will find it necessary to cancel their class. Notification of class cancellation for both day and evening absences are posted on The Q – the Student & Faculty Portal at and outside Room 127 in the Surprenant Building and outside the Registrar’s Office Room 152A in the Administration Building.

CORI & SORI Information

Many consumers of services in our Field Placement Sites are particularly vulnerable. Some agencies conduct a very in-depth screening of potential employees to assure the highest quality of care and minimize placing the consumers at additional risk. One procedure used to accomplish this goal is a CORI check. Student interns and potential employees may be required to submit to a CORI check as a condition of employment.

Criminal Offender Record Information and Sex Offender Registry Information Checks

In order for a student to be eligible to participate in an academic, community or clinical program that involves potential unsupervised contact with children, the disabled, or the elderly, the student may be required to undergo a Criminal Offender Record Information (CORI) check and/or a Sex Offender Registry Information (SORI) check. Any student taking a course in the Child Study Center will have a SORI/CORI/Department of Children and Families (DCF) check completed. Students found to have certain criminal convictions, DCF findings, or pending criminal actions will be presumed ineligible to participate in such activities. The College is authorized by the Commonwealth's Criminal History Systems Board, pursuant to Massachusetts General Laws, Chapter 6, Sections 167-178B, to access CORI records. The College shall refer to regulations issued by the Commonwealth's Executive Office of Health and Human Services, 101 Code of Massachusetts Regualtions 15.00-15.16, as guidance when assessing student CORI records. Sex Offender checks shall be performed pursuant to Massachusetts General Laws, Chapter 6, Sections 178C-178P.

Community Notification Of Where To Access Sex Offender Information

In accordance with federal law, the College is required to advise the campus community where information concerning registered sex offenders may be obtained. Accordingly, in order to access public information pertaining to registered sex offenders enrolled or employed at the College, please contact the Commonwealth of Massachusetts’ Sex Offender Registry Board, located at P.O.Box 4527, Salem, MA 01970-4547, 978.740.6400, or the Police Department whose jurisdiction oversees the residential address of the person you inquiring about.

If you have any questions regarding access to this type of information, please feel free to contact the College’s  Chief of Police located in the Athletic Center within the main campus at 670 West Boylston St., Worcester, MA 01606.

NOTE: Sex Offender Postings are located in following areas on campus:

  • Administration Building – Basement level bulletin board outside of room 48A
  • Surprenant Building – Basement level bulletin board, outside of room 135S

Statement of Understanding

I have read the above information about CORI checks and understand that as a student intern or potential employee may be asked to submit to a CORI check. (Students will be required to sign this document with their Program Coordinator.)

Clinical Affiliate Random Drug Screening Analysis

Please be advised that students enrolled in the QCC Healthcare programs may be required to undergo and pass a drug screening analysis in order to be eligible for and/or remain at an assigned clinical affiliate of their program. Students who either fail to pass or refuse to submit to a drug screening analysis will be deemed ineligible for clinical placement, which may affect their status in the program. Testing positive for Marijuana, even with Massachusetts medical use card,  is not allowed by the clinical affiliates and school’s liability insurance. If you have any questions pertaining to this policy, please contact the Office of the Dean of Healthcare programs.

Health programs in which students are subject to Drug Screening Analysis: Dental Assisting, Dental Hygiene, Emergency Medical Services, Medical Support Specialist, Nurses Aid, Nurse Education, Occupational Therapy Assistant, Pharmacy Technician, Phlebotomy/EKG, Radiologic Technology, Respiratory Care, and Surgical Technology.

Unanticipated Clinical Exposures to Communicable/Infectious Diseases

Upon notification of exposure, the Program Coordinator, Clinical Coordinator or Dean of Healthcare, shall contact the Clinical Instructor and students impacted by unanticipated clinical exposure, to determine follow-up action.  Participation in clinical activities at the clinical agency may be suspended, while an investigation is pending.  The decision to suspend clinical activities during this time rests with the Program Coordinator, Clinical Coordinator or the Dean of Healthcare. 

The Program Coordinator, Clinical Coordinator or Dean of Healthcare must also report this to the college Health Consultant, who will report this to the college Chief of Police within the same time frame.  When available, full demographic, clinical and epidemiologic information, must be included.

Finger Printing

Students may be required to undergo Finger Printing prior to placement in clinical/field rotations. If there is a cost associated with this request, the student will be responsible for the cost.

Closing Due To Inclement Weather

The QCC Inclement Weather Line number is 508.854.4545. Information is also available on the QCC Web Site:

Correction of Education Records

Students have the right to ask to have records corrected that  they believe are inaccurate, misleading, or in violation of their privacy rights. Following are the procedures for the correction of records.

  1. A student must ask (an appropriate official of) Quinsigamond Community College to amend a record. In so doing, the student should identify the part of the record he or she wants changed and specify why he or she believes it is inaccurate, misleading, or in violation of his or her privacy, or other rights.
  2. Quinsigamond Community College may comply with the request, or it may decide not to comply. If it decides not to comply, Quinsigamond Community College will notify the student of the decision and advise him or her of his or her right to hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student’s rights.
  3. Upon request, Quinsigamond Community College will arrange for a hearing and notify the student, reasonably in advance, of the date, place and time of the hearing.
  4. The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing office may be an official of the institution. The student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request, to amend the student’s education records. The student may be assisted by one or more individuals, including an attorney.
  5. Quinsigamond Community College will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of  the evidence presented and the reasons for the decision.
  6. If Quinsigamond Community College decides that the challenged information is not inaccurate, misleading, or in violation of the student’s right of privacy, it will notify the student that he or she has a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision.
  7. The statement will be maintained as part of the student’s education records, as long as the contested portion is maintained. If Quinsigamond Community College discloses the contested portion of the record, it must also disclose the statement.
  8. If Quinsigamond Community College decides that the information is inaccurate, misleading, or in violation of the student’s right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.

Disclosure of Education Records

Quinsigamond Community College will disclose information from a student’s education records only with the written consent of the student, except:

  1. To school officials who have a legitimate educational interest in the records. A school official is:
    • A person employed by the College in an administrative, supervisory, academic or research position.
    • A member of the Board of Trustees.
    • A person employed by or acting for the College to perform a special task; such as, the attorney or auditor.
    • A school official has a legitimate educational interest if the official is:
    • Performing a task that is specified in his or her position description.
    • Performing a task related to a student’s education.
    • Performing a task related to the discipline of a student.
    • Providing a service or benefit relating to the student or student’s family, such as Health Care, Counseling, Job Placement or Financial Aid.
  2. To officials of another school, upon request, in which a student seeks or intends to enroll.
  3. To certain officials of the United States Department of Education, the Comptroller General and state and local educational authorities, in connection with certain state or federally supported education programs.
  4. In connection with a student’s request for or receipt of Financial Aid, as necessary to determine the eligibility, amount or conditions of the Financial Aid, or to enforce the terms and conditions of the aid.
  5. If required by a state law requiring disclosure that was adopted before November 19,1974.
  6. To organizations conducting certain studies for, or on behalf of, the College.
  7. To accrediting organizations to carry out their functions.
  8. To parents of an eligible student who claim the student as a dependent for income tax purposes.
  9. To comply with a judicial order or a lawfully issued subpoena.
  10. To appropriate parties in a health or safety emergency.
  11. To an alleged victim of any crime of violence of the results of any institutional disciplinary proceeding against the alleged perpetrator of that crime, with respect to that crime.

Retention of Education Records

Quinsigamond Community College adheres to the Massachusetts Statewide Records Retention Schedule relative to the retention of education records. 

Student Admissions/Registration Records are retained for matriculated students for 3 years after graduation or separation from the institution and for applicants who don’t matriculate records are retained for 3 years.  Expulsion Records for matriculated students are retained for 25 years. Academic transcripts for matriculated students are kept forever.

The Financial Aid Office at Quinsigamond Community College adheres to the Massachusetts Office of Student Assistance requirements in regards to record retention.

The following is from the publication by the Massachusetts Office of Student Assistance on Guidelines and Procedures for the Massachusetts State Financial Aid programs.

State Financial Aid Programs Record Retention Requirement

Institutions that participate in Massachusetts State financial aid programs are required to maintain records pertaining to their administration of such financial aid programs for a period of seven (7) years following the academic year during which those records were created, unless such records are included in the disposal schedules approved by the Records Conservation Board upon the request of the Office of Student Financial Assistance in accordance with M.G.L.c. 66,s.8.”

Emergency Evacuation Procedure Section I

To Report A Fire

  1.   All fires (or possible fires evidenced by smoke, the smell of burning materials, etc.) should be reported immediately as follows: Dial 4444 – Report Fire: Pull The Nearest Fire Alarm

Section II – Fire Safety Plan for Students and Staff

Please follow the applicable steps whenever the fire alarm in your building sounds:

  1. Students must quickly exit the building by using the nearest exits. (The evacuation route is denoted by red EXIT signs in corridors and other appropriate places. A fire exit sign is located on the wall immediately adjacent to the corridor door(s) of all classrooms.
  2. When the classroom has been emptied, the faculty member, where practical, checks to see that all windows and secondary exits are closed and all electrical and gas devices are turned off. The lights should be left on. He/she then leaves, making sure the classroom corridor door is unlocked and closed, where practical, and exits the building following the evacuation route noted in Step 1.
  3. Anyone located in the Cafeteria, Bookstore, Auditorium, Learning Resource Center, Lounges, etc., will evacuate the premises immediately by using the closest available exit.
  4. Students and/or other visitors in offices will immediately be told to leave and follow the evacuation route noted in Step 1.
  5. When those evacuating reach the outside, they are to keep moving until they are at least 500 feet away from the building.
  6. At no time should an elevator be used as a means of exit.
  7. No one may re-enter the building until authorization is received from the fire department or Public Safety personnel.
  8. Any person found to falsely pull a fire alarm will be cited or arrested for his/her actions. Under MGL 269 Section 13. $500.00 fine or up to 1 year in House of Corrections.
  9. Also a person that sets off a fire extinguisher as a prank can be charged under MGL 266 Section 126A Malicious or Wanton/Defacing property.

Building Occupants

Staff, faculty and students are  responsible to learn the locations of exits and fire alarm pull stations, as well as the evacuation locations by buildings.

Building occupants will evacuate upon hearing a fire alarm and report immediately to the building’s designated evacuation location. For example: If you are in a meeting located in the Administration Building when the incident occurs, report to the Administration building evacuation location. Once the building is evacuated, no one will be allowed to re-enter until Campus Police, your Building Assistant or an ER Team Member gives the “ALL CLEAR.”

Once in the designated evacuation  location, remain there and seek the guidance and directives of the ER Team  member or Building Assistant, who will be easily identified by bright colored  vests. 
The ER Team Member or Building  Assistant will have updated information (as soon as practical) and will need  your complete cooperation.

Evacuation for Handicapped Students and Staff


  1. Evacuation points are designated as a landing in the nearest accessible stairway.
  2. At no time are elevators to be used as means of Exit.
  3. To avoid injuries, a handicapped person, where possible should be evacuated after others.
  4. When ever possible a handicapped person should not be left unattended at any time during an emergency. Staff are requested to assist the handicapped person to the nearest accessible stairwell when the fire alarm in  that building is sounded.

Fire Department personnel will be  responsible for checking these areas as applicable.  During scheduled drills, there will be  no need for the handicapped person to exit the building. 

During an unscheduled alarm, the  Public Safety Department and Fire department personnel will make and implement  the decision on whether or not to transport a handicapped person out of the  building.

The Fire Department personnel will  advise the handicapped person when it is safe to re-enter the building.

Outdoor Evacuation Locations by Building

  • Administration Building – Exit building at the closest and safest location and report to the front lawn (West Boylston St. side) at least 500 feet from building. Do not block roadway for emergency vehicle access.
  • Child Study Center – Exit building at the closest and safest location and report to the north lawn directly across Assumption Avenue.  Do not block roadway for emergency vehicle access.
  • Ahlfors Building – Exit building at the closest and safest location and report to the lawn area of the Grotto (adjacent to the Fuller Student Center).
  • Fuller Student Center – Exit building at the closest and safest location and report to the lawn toward West Boylston Street, at least 500 feet from the building.
  • Surprenant/Hebert Auditorium – Exit building at the closest and safest location and report to the lawn toward West Boylston Street. Do not block roadway for emergency vehicle access.
  • Harrington Learning Center – Exit building at the closest and safest location and report to the lawn area by the baseball field. Do not block roadway for emergency vehicle access.
  • Athletic Center (Field House) – Exit building at the closest and safest location and report to the lawn area by the baseball field. Do not block roadway for emergency vehicle access.

The process for obtaining emergency assistance ON CAMPUS is as follows:

  1. When an emergency occurs on campus, it should be reported to the Campus Public Safety Office by dialing extension 4444 and describing the situation in detail to the person responding. This procedure is to be followed at all times, 24 hours a day, 7 days a week.
  2. Campus Public Safety will respond to the call and make appropriate decisions regarding the situation.
  3. If the situation requires outside assistance such as fire, police, or ambulance service, Campus Public Safety will be responsible for contacting the appropriate outside agency.

Active Shooter Threat

 While encountering an active threat on campus is remote, we encourage members of the campus community to review these guidelines. In an emergency situation, your knowledge and awareness can make a critical difference. Working together we can provide a safe environment for our students, faculty and staff.

What is an active threat?

An "active threat" is defined as any incident which creates an immediate threat or presents an imminent danger to the campus community.  In addition to offenders armed with firearms (active shooters), other types of weapons or instruments may be used by those who want to cause harm. One or more assailants may be involved. They may be very near or far away, at one or several locations, targeting students, faculty/staff, or random victims. No two situations are exactly alike.

Trust your instincts!

If there is a shooter or assault, try to remain calm. Your actions will influence others. A survival mindset can help you and those around you avoid catastrophe. Cooperate in taking responsibility for your personal safety and security.

Are you able to evacuate?

  • Try to stay calm and determine the location of the threat.
  • Warn other faculty, staff, students and visitors to take immediate shelter.
  • Call 911 as soon as possible, although escaping is your priority.
  • If a safe exit does exists, take it as quickly as possible.
  • Continue running until you are well cleared from the location of the threat. Find a safe location and call 911 to tell the police of your location.

If the only exit is through a window, consider the consequences of the fall:

  • How high are you from the ground?
  • Can you land in shrubs or grass to decrease the potential for serious injury?
  • Can you make an improvised rope out of clothing, belts or other items?

If you cannot evacuate:

  • Try to stay calm and determine the location of the threat.
  • Take shelter in the nearest office, classroom, closet or other area which can be secured. Barricade the door using desks, bookshelves, or other heavy objects. If the door opens outward, attach one end of a belt, scarf, rope to the door handle and the other end to a heavy object.
  • If the door has a window, cover it.
  • Turn off lights.
  • Look for other possible escape routes, such as windows or other doors.
  • Call 911 and tell them what is happening. Speak quietly and then set your cell phone to vibrate or silent. If you can't speak, leave the line open so the dispatcher can listen to what is taking place. Normally the location of a 911 call can be determined without speaking.
  • Stay low to the ground and remain as quiet as possible.
  • Once in a secure location, do not open the door for anyone. Do not approach police officers as they attempt to locate and neutralize the threat. The police officers will return to assist you once the threat has been neutralized.
  • When Campus Police arrive, obey all commands. You may be asked to keep your hands in the air, you may even be handcuffed until the police assess the situation. These steps are taken for safety reasons.

Is there an active shooter in your presence?

If you are in a crowded room and the threat is shooting, "play dead" or quietly crawl to safety. Do not attempt to make contact with the individual, unless no other option is available.

If you are with a group, as an action of last resort, you might choose to take the offense:

  • If the shooter is entering the room, position yourself in location that allows for an element of surprise.
  • Throw anything available at the threat. Aim for the face to distract him/her.
  • Attack as a group, swarming around the threat.
  • Grab the threat's arms, legs or head and take him/her to the ground. Use body weight to secure him/her.
  • "Fight dirty" - kick, bite, gouge eyes.
  • Have someone in the group call 911.
  • When Campus Police arrive, obey all commands. You may be asked to keep your hands in the air, you may even be handcuffed until the police assess the situation. These steps are taken for safety reasons.

Have you apprehended the offender?

  • Make sure the suspect is secured (body weight, belts, etc.)
  • Move any possible weapons away from the threat.
  • Do not hold a weapon.
  • Call 911 and advise law enforcement that the threat/shooter is down.
  • Provide your location and stay on the line if possible.
  • When Campus Police arrive, obey all commands. You may be asked to keep your hands in the air, you may even be handcuffed until the police assess the situation. These steps are taken for safety reasons.

When law enforcement arrives:

  • Give the location of the shooter/offender(s).
  • Tell officers the number of shooter/offender(s).
  • Provide a physical description of the shooter/offender(s)
  • Describe the type and number of weapons.
  • DO NOT approach officers.
  • DO NOT point.
  • DO NOT scream or yell.
  • DO NOT pose a threat.
  • Remain quiet.
  • Follow directions.

Take a few minutes to view Run, Hide, Fight

Emergency telephones

Telephones have been installed at strategic locations around the campus. The purpose of these phones is to offer faster response time for students and staff who may be experiencing an emergency situation.

These phones are activated by pushing the large square button on the front. By pushing the button, students or staff will be put into immediate direct contact with someone who can summon the appropriate emergency personnel. Users should speak clearly and give a brief description of the emergency and the location of the phone. The red sign next to each phone identifies the exact location of the phone.

Emergency Telephone Locations:

  • Administration Building: Sub-basement, Basement Cafeteria
  • Bookstore: Basement beside service elevator/cafeteria, Basement beside main elevator, 1st floor beside service and main elevators, 2nd floor beside service and main elevators, 3rd floor beside service and main elevators, 4th floor beside room 416A
  • Surprenant Building: Basement level beside elevator, 1st floor beside elevator, 2nd floor beside elevator, 3rd floor beside elevator, 4th floor beside elevator
  • Athletic Center: First floor East entrance beside athletic office (1-G), Lower Fitness Level (2-G), Women’s Locker Room (3-G), Men’s Locker Room (4-G)
  • Ahlfors Building: Front hallway by the men’s room (1-AL)
  • Child Study Center: 1st floor hallway beside closet (1-C)
  • Student Parking Lots: BOX 1 Parking Lot #1 (Adjacent center stairs), BOX 2 Parking Lot #1 (Sidewalk across from Harrington Learning Center), BOX 3 Parking Lot #2 (Center of parking lot), BOX 4 Parking Lot #3 (Sidewalk across from Athletic Center), BOX 5 Parking Lot #3 (Center of parking lot), BOX 6 Parking Lot #4 (Near Athletic Field)

Student Suicide Prevention Protocol

The College recognizes that a student’s physical, behavioral, and emotional health is an integral component of a student’s academic success at the College.  The purpose of the protocol is to protect the health and well-being of all students by having procedures in place to identify, assess the risk of, intervene in, and respond to suicidal behavior. The policy is activated when the College has actual knowledge that a student is actively engaged in suicidal behavior, has previously engaged in suicidal behavior while enrolled at the College or recently before matriculation, or has stated plans or intentions to commit suicide. A student who engages in any of these behaviors may be required to comply with the College’s Re-Entry Policy before being permitted to resume classes. The Student Suicide Prevention Protocol is administered by the Dean of Student’s Office and copies of that policy or the College’s Re-Entry Policy are available in the Dean’s Office.

Affirmative Action Complaint Procedure

I. General Information

a. Application of Policy

The complaint procedure is intended to provide a mechanism to investigate and where possible resolve complaints of alleged violations of this Policy against employees and students. The procedures outlined below are intended to ensure that the College will conduct an impartial, fair, effective, and efficient investigation of all allegations of violations of this Policy without fear of retaliation. The complaint procedure is available to any employee or student, or applicant for employment or admission, who believes he/she has been subjected to Prohibited Conduct as defined under this Policy. A complaint filed in another forum does not preclude an individual from filing a complaint under this Policy. Further, a complaint filed in another forum, including a criminal or civil complaint, shall not delay an investigation of a complaint filed under this Policy.

b. Confidentiality of Process

The complaint procedure will be conducted as confidentially as reasonably possible to protect the privacy rights of all individuals involved.  The College may share information concerning the complaint with parties, witnesses and/or others during any phase of the procedure on a need-to-know basis and shall share information with union representatives as provided for in G.L. c.150E. All individuals with whom information is shared shall be advised of the confidential nature of the information and directed not to discuss the matter with anyone other than a personal advisor, if applicable.

c. Complainant Requests Confidentiality

Where a Complainant requests that no action be taken by the College or requests that her/his identity not be revealed, the College shall take reasonable steps to investigate and respond to the complaint, but shall inform the Complainant that such a request may hamper its ability to fully investigate an alleged violation of this Policy and/or to take appropriate remedial steps, including disciplinary action. Where an allegation of Prohibited Conduct involves the potential of an ongoing threat to the health, safety or security of the College or a potential adverse employment action, the Affirmative Action Officer, or in the case of an alleged Title IX Offense, the Title IX Coordinator, shall inform the Complainant that it cannot ensure confidentiality and disclosure of their name may likely be required.

d. Off Campus Behavior

The College reserves the right to investigate alleged Prohibited Conduct under this Policy occurring off-campus when such conduct adversely affects the College Community, poses a threat of harm to the College Community; interferes with the College’s pursuit of its educational objectives and mission, and/or if a student or employee is charged with a serious violation of state or federal law.

e. Interim Protective Measures

Title IX requires the College to take reasonable steps to ensure equal access to its education programs and activities and protect individuals from Prohibited Conduct, including taking interim protective measures before the final outcome of an investigation. The College shall take these steps promptly once it has notice of an allegation of Prohibited Conduct, including sexual violence. Examples of interim protective measures include, but are not limited to, the following:

  • access to counseling services and assistance in scheduling an appointment, on or off campus;
  • imposition of an interim suspension or on-campus “no-contact” order;
  • rescheduling of exams and assignments;
  • providing alternative course completion options;
  • changing class schedules, including withdrawing from a course without penalty;
  • changing work schedules or job assignments;
  • limiting access to certain College facilities or activities pending resolution of the matter;
  • voluntary leave of absence;
  • providing an escort to ensure safe movement between classes and activities; and/or
  • providing academic support services, such as tutoring.

The specific interim measures implemented and the process for implementing those measures will vary depending on the facts of each case.  The College will consider a number of factors in determining what interim measures to take, including, for example, the specific needs expressed by the victim; the severity or pervasiveness of the allegations; any continuing effects on the victim; whether the victim and respondent share the same classes, dining hall schedule, transportation, or job location; and whether other judicial measures have been taken to protect the victim (e.g., civil protection orders).

In general, when taking interim protective measures, the College shall minimize the burden on the victim.  To the extent permitted by law, the victim shall be notified of any interim measures taken by the College concerning the respondent. Even under those circumstances where a victim does not wish to pursue a complaint and requests confidentiality, the College must take immediate action to protect the victim while keeping her or his identity confidential.

f. Interim Action

The College reserves the right to suspend a student on an interim basis or place an employee on paid administrative leave prior to completing an investigation under this Policy when it reasonably concludes that a student or employee: (a) poses a threat to health or safety; (b) poses a threat to College property or equipment; (c) is disruptive or interferes with the normal operations of the College; or (d) is charged with a serious violation of state or federal law.  In such cases, the College shall provide the employee or student of the specific reason(s) for the interim action.  During a student’s interim suspension or an employee’s leave, the College reserves the right to prohibit the individual from entering upon the College’s property or participating in any College activities absent written authorization from an appropriate official of the College.

g. Joint Investigation

In some circumstances a Responding Party’s conduct may constitute a potential violation of this Policy and/or other conduct policies applicable to employees or students.  In such cases, in order to avoid duplicative investigatory efforts, a joint investigation under this Policy may be conducted by the AAO or, in the case of an alleged Title IX Offense, the Title IX Coordinator, and the administrator charged with enforcing conduct policies.  For example, if the Responding Party is a student, the Affirmative Action Officer (or Title IX Coordinator if a Title IX Offense is alleged) and Student Code of Conduct Officer may jointly investigate the complaint.  Based on the findings of their joint investigation, the student may be subject to disciplinary action for violations of this Policy and/or the Student Code of Conduct.  Where the Responding Party is an employee, a joint investigation may be conducted by the Affirmative Action Officer (or Title IX Coordinator if a Title IX Offense is alleged) and the employee’s supervisor. Based on the findings of their joint investigation, the employee may be subject to disciplinary action for violations of this Policy and/or for inappropriate and unprofessional conduct.

h. Collateral Rights of Employees

Any disciplinary action taken against an employee shall be regarded as an administrative action subject to all terms and conditions of applicable collective bargaining agreements.

i. Anonymous Complaints

Any individual may file an anonymous complaint concerning any Prohibited Conduct referenced under this Policy. An individual may report the incident without disclosing his/her name, identifying the respondent or requesting any action. Depending on the level of information available about the incident or the individuals involved, however, the College’s ability to respond to an anonymous report may be limited.  An anonymous complaint may be filed with the Affirmative Action Officer or, in the case of an alleged Title IX Offense, the Title IX Coordinator.

j. Amnesty

Students may be hesitant to report sexual violence out of concern that they, or witnesses, might be charged with violations of the College’s drug/alcohol policies.  While the College does not condone such behavior, it places a priority on addressing allegations of sexual violence. Accordingly, the College may elect not to pursue discipline against a student who, in good faith, reports, witnesses or possesses personal knowledge of an incident of sexual violence.

k. False Charges

Filing a false charge under this Policy is a serious offense. If an investigation reveals that a complainant knowingly filed false charges, the College shall take appropriate actions and issue sanctions pursuant to other applicable College policies, including any applicable collective bargaining agreement. The imposition of such sanctions does not constitute retaliation under this Plan.

II. Complaint Procedure

The complaint process is comprised of two procedures - the informal procedure and the formal procedure.  In the event a complaint alleges a Title IX Offense, the College’s Title IX Coordinator shall have the responsibility for administering this Policy, including the Complaint Procedure.

a.   Informal Procedures

Where appropriate, the parties to a dispute and/or the Affirmative Action Officer may attempt to reach an informal and prompt resolution of the potential complaint.  Informal resolution is encouraged and any of the parties involved may request the intervention of the Affirmative Action Officer to assist in resolving the matter informally. An informal resolution is achieved through open dialogue between the parties that allows for the airing of any misunderstandings or disputed issues. The informal procedure shall not be used in an effort to resolve allegations of sexual harassment or sexual violence.  Further, at no time shall a Responding Party question or confront a Complainant, or engage a third party to do so, as such conduct may constitute intimidation and/or retaliation, which are strictly prohibited under this Policy.

b. Formal Procedures

The following rules apply throughout all phases of the formal complaint process: (1) all parties to a complaint may have a personal advisor (for union employees this may be a union representative and in cases involving allegations of sexual violence the personal advisor may be an attorney); (2) the role of a personal advisor is limited to providing discrete advice and counsel to the party; (3) the filing of a complaint under this Policy shall not preclude a Complainant from pursuing a complaint in a separate legal forum;  (4) a grade dispute based on alleged Prohibited Conduct shall proceed under this Policy and not the Grade Appeal Process contained in the Student Grievance Procedure; and (5) all findings reached under Complaint Procedure must be based on a “preponderance of evidence” (i.e.; more likely than not) standard.

At any point during the formal complaint procedure, either party may request mediation by contacting the Affirmative Action Officer.  The purpose of mediation is to resolve the dispute to the satisfaction of both parties. Mediation shall be mutually agreed upon by the parties.  Mediation shall not be used in an effort to resolve allegations of sexual harassment or sexual violence. The Affirmative Action Officer, or designee, shall select an impartial mediator, who shall be mutually agreed upon and not unreasonably refused by either party, and inform the parties in writing of the mediation process and schedule. The mediator must have training or experience in mediating matters subject to this complaint process. Where practicable, a mediation session shall be conducted no later than thirty (30) days after agreed to by the parties. The timelines presented under the Complaint Procedure shall be tolled pending the outcome of mediation. If mediation is successful in resolving the complaint, the Affirmative Action Officer shall reduce to writing the terms of the mediated resolution, which shall be signed by the parties. If mediation does not result in a resolution, all mediation discussions shall remain confidential and may not be used or introduced in this process or any other forum.

Step 1 –  Investigation

When a Complainant believes that he/she has been subjected to Prohibited Conduct , the  Complainant may file a formal written complaint  with the Affirmative Action Officer, or in the case of an alleged Title IX Offense, the Title IX Coordinator. For student Complainants, a formal complaint may be filed within thirty (30) days following the end of the instructional period when the Complainant knew or should have known of the grievable act.  For employee Complainants, a formal complaint may be filed within thirty (30) days from when the Complainant knew or should have known of the grievable act. The complaint shall contain a statement of all known facts pertaining to the alleged violation and shall be filed preferably on the Affirmative Action Discrimination Complaint Form (see Appendix A). If a student is involved, the Affirmative Action Officer shall notify the Vice President or Dean of Student Services.

During Step 1, the Affirmative Action Officer has the authority to seek to resolve the complaint through an administrative remedy.  If the parties accept the administrative remedy proposed, its terms shall be reduced to writing, signed by both parties and the Affirmative Action Officer shall retain the document, with copies to the parties. Thereafter, the matter shall be considered resolved between the parties.

Upon receiving a written complaint, the Affirmative Action Officer will notify the Responding Party in writing, of the complaint (see Appendix B), and provide the Responding Party with a copy thereof. The timeliness of such notification shall be in accordance with the appropriate collective bargaining agreement, if applicable.  The Responding Party shall have ten (10) days from receipt of notice to submit to the Affirmative Action Officer a written response to the  complaint.

Where practicable, within thirty (30) days from the date the Respondent’s written response is received, or the date it was due if none was submitted, the Affirmative Action Officer shall conduct an investigation and prepare and issue a Report of Preliminary Findings to the parties. The investigation shall include, but is not limited to, an analysis of the allegations and defenses presented, consideration of all relevant documents, including materials presented by the parties, interviews of the parties and other individuals and/or witnesses, and/or reviewing certain documents or materials in the possession of either party that the Affirmative Action Officer has deemed relevant to the complaint. The Affirmative Action Officer’s report shall specify the investigation undertaken and summarize his/her preliminary findings.  The report shall be delivered to the parties in hand or by certified mail. If the investigation is not completed within thirty (30) days, status updates shall be provided to the parties every thirty (30) days until it is completed. Any request by a party to extend a deadline established under this procedure shall be presented in writing to the Affirmative Action Officer.

Thereafter, the parties will have ten (10) days from the date of their receipt of the Report of Preliminary Findings to submit Rebuttal Statements to the Affirmative Action Officer. The parties may present no new allegations at that time. Where practicable, within seven (7) days of receiving the parties’ Rebuttal Statements, the Affirmative Action Officer shall review the Rebuttal Statements and prepare and submit a Report of Final Findings and Recommendations to the President’s Designee for consideration.

Step 2 – Review and Decision by the President’s Designee

Where practicable, within ten (10) days of receipt of the Affirmative Action Officer’s Report of Final Findings and Recommendations, the President’s Designee shall issue a written decision to the parties. The written decision shall accept, reject or modify the Affirmative Action Officer’s Final Findings and Recommendations. The Designee’s written decision shall be delivered in hand or by certified mail and shall include the Report of Final Findings and Recommendations. If the President is the Responding Party in an Affirmative Action Complaint, then the Chair of the College’s Board of Trustees shall designate a Board member(s) as Designee to administer Step 2 of the Complaint Process.

Step 3 – Appeal to President

A party who is not satisfied with the Designee’s written decision may file an appeal with the President within five (5) days of receiving the Designee’s decision. Where practicable, within five (5) days of receiving the appeal, the President shall issue a written decision accepting, rejecting or modifying the Designee’s decision. The President’s decision is final provided that any corrective action and/or discipline imposed are subject to applicable collective bargaining agreements.

If the President is the Responding Party in an Affirmative Action Complaint, then the Chair of the College’s Board of Trustees shall consider the appeal and issue the written decision.

Students Called to Active Military Duty

  1. Students who are unable to complete a semester because they are called to active United States Military Duty shall, upon verification, be granted the option of a refund or credit of tuition and campus fees. With respect to any health insurance fee, the refund policy is subject to the concurrence of the institutions insurance carrier.
  2. Any students who have received any form of Financial Aid, including a full or partial scholarship, or student loan, or who expect to receive such, should contact the Financial Aid Office at their respective institutiion to make appropriate arrangements.
  3. Students shall receive non-punitive withdrawals in all courses from which they are required to withdraw.
  4. Verification shall be provided by furnishing the Director of Veteran Affairs with a copy of the Order to Active Duty within one week (7 days) of receipt of the Order
  5. The institution's President may waive or suspend any institutional policy or regulation that negatively impacts student in their withdrawal or subsequent readmission to the institution, due to a call to active duty.
  6. The institution, upon request of a student, should assist the student in filing mitigating circumstances forms with external State or Federal agencies (for example, Veterans Affairs) in an attempt to prevent overpayment charges being made against the student.
  7. Any student required to withdraw due to being called to active duty shall be given priority in enrollment in the program of his or her choice, upon return to the institution for the two semesters immediately following his or her discharge from active duty.


On-campus publicity for student sponsored events is coordinated by Student Life. All announcements, signs, posters, and fliers must be approved by Student Life located in Fuller Student Center. Guidelines for posting materials on col­lege bulletin boards by students:

  1.  All materials must be submitted to Student Life for approval prior to posting (approved). Items of questionable taste, those which are obscene or libelous, will not be approved for posting. (See General Policy on Solicitation and Sales.)
  2. The materials must include the name of an individual or organization and con­tact person. No anonymous material will be approved.
  3. Priority for space will go first to recognized or forming campus organizations and individuals affiliated with the College and then to others on a space availability basis.
  4. All materials will be stamped with the date of approval and the date the material will be removed.
  5. The final date of posting will be determined as follows:
    1. Services: (typing, babysitting, etc.) a mutually agreeable time—not to exceed one month.
    2. Advertising an event—the day after the event.
    3. Others—two (2) weeks from ini­tial date of posting.
  6. Materials will be posted only on bulletin boards or other areas designated for that purpose.
  7. “For Sale,” services, etc. information should be typed on 3 x 5 cards. The maximum size for a sign should be 8 x 10 inches. Larger posters or banners must be approved by Student Life.
  8. Materials not in accordance with these guidelines will be removed.
  9. All questions regarding these guidelines should be directed to the Director of Student Life & Leadership, Fuller Student Center.

Notice of Technical Standards

All students are hereby given notice that many Quinsigamond Community College’s programs of study have technical standards. These technical standards specify the physical and/or logistical requirement for completion of the program and/or the internship, externship and for field work.

All qualified students may request a reasonable accommodation in order to complete a technical standard, unless to provide such an accommodation would substantially alter the program and/or impose an undue hardship on the college. Reasonable accommodations include, but are not limited to, seeing and hearing devices, voice activated technology, sign language interpreter etc. Any student concerned about his/her ability to satisfy a technical standard, with or without a reasonable accommodation, should immediately contact the Vice President of Academic Affairs at 508.854.4284 or the Americans with Disabilities (ADA) coordinator at 508.854.4475. (Students will be required to sign this document within their program of study)

Health Requirement Deadlines

Students must show evidence of being compliant with the immunization requirements specified by the Massachusetts Department of Public Health. Additional immunization and clinical affiliate requirements will be required in order to be eligible for and/or remain at an assigned clinical affiliate of their program. Students who either fail to submit their completed health files or refuse to maintain immunization and clinical affiliate requirements will be deemed ineligible for clinical placement, which may affect their status in the program.

Students who have not submitted their completed health files by the dates listed below to their respective programs will be removed from program (major) courses and will need to file for readmission into the program for the next available semester.Readmission is always based on space availability. Please review the readmission policy outlined in the QCC Handbook. Deadline dates and programs are listed below:

  • Dental Assisting: July 31
  • Dental Hygiene: July 6
  • Medical Assisting: September 9 and January 8
  • Nursing Education: July 20 and January 4
  • Occupational Therapy Assistant: July 1
  • Paramedic: September 1 and January 19
  • Practical Nursing: July 20
  • Radiologic Tech: June 1
  • Respiratory Care: August 15
  • Surgical Technology: August 15

Readmission for Health Programs

Readmission would include students who left their program due to withdrawal or academic/clinical failure.

The following is the general procedure for Readmission for the programs listed below:

  • Dental Assisting
  • Dental Hygiene***
  • EMT-Paramedic
  • Medical Support Specialist
  • Medical Assisting          
  • Nurse Education (Associate Degree in Nursing) ***
  • Occupational Therapy Assistant ***
  • Practical Nursing***
  • Respiratory Care***
  • Radiologic Technology***
  • Surgical Technology

***Programs have additional requirements that can be found in the respective Program Handbooks.

After withdrawal or dismissal from a health care program, students should immediately contact the Admissions Office to declare a major; e.g., Healthcare. Failure to do this, may affect the students’ future financial aid status.

Students who have been dismissed or administratively withdrawn from a program within the School of Healthcare at Quinsigamond Community College for reasons of “clinically unsafe practice/behavior” or who violate the College’s Student Code of Conduct or Policy on Affirmative Action are not eligible for admission/ readmission to any Healthcare program.

1.Students seeking readmission into the first semester of a program listed should complete a new admissions application ( to the program. Students will need to qualify for the healthcare program. The admissions office will notify the qualified students when they can anticipate starting the program. After a student has the waitlist letter, the qualified student:

  1. may choose to remain on the waitlist and not use their one-time readmission.     

  2. can meet with the Program Coordinator to establish the steps that must be taken to request their one-time readmission for an earlier start. The student will be required to complete a Request for Readmission Form on which the Program Coordinator will list the specific steps that must be completed prior to consideration for readmission, and will note dates for completion of each step.

2. Students seeking readmission into a subsequent semester of a program listed above must meet with the Program Coordinator to establish the steps that must be taken to request their one-time readmission. The student will be required to complete a Request for Readmission Form on which the Program Coordinator will list the specific steps that must be completed prior to consideration for readmission, and will note dates for completion of each step.

Specific timeline for initiating and completing readmission criteria are detailed in each program’s handbook. A copy of the Request for Readmission Form will then be given to the student and will be made part of the student’s permanent file in the office of the specific program.

Once the student completes the requirements by the date specified and outlined on the Request for Readmission Form, a Review Committee, consisting of faculty member(s) from within the department, will meet and make a recommendation regarding the student’s readmission. This Committee’s recommendation will then be sent to the Dean of Healthcare for recommendation and then to the Vice President of Academic Affairs for a final decision. After the final decision is made, the Office of the Vice President of Academic Affairs will forward the completed Request for Readmission form to the Admissions Office. The student will then be notified of the decision in a letter from the Admissions Office.​

3. Students should review the Program Handbook for their individual program for dismissal policies prior to requesting readmission to the program.

Specific Health Programs only

4. TEAS (Test for Essential Academic Skills) are required by specific health programs for readmission. The numerical value of the TEAS test used for readmission into the specific health program will be the same as those used for admission into the program. All students reentering a health program must meet the TEAS requirement of the specific health program.​

Students who leave the program after successfully completing Cluster C (ECE 231, 251, 253) must return to the program within one year. If a student remains out longer than 1 year they must repeat ECE 231, 251 and 253 in order to move on to Cluster D ECE 232, 252 and 254.Re-entry to Early Childhood Education

Refund of Tuition and Fees

Students are responsible for their semester charges whether or not they attend. To remove or reduce these charges, students must officially withdraw in the Registrar's Office Rm. 152A. All refunds are pro-rated based upon withdrawal date. Please refer to the semester Tuition and Fee Refund Policy for financial penalty when withdrawing from your classes. Mandatory Health Insurance premiums are not refundable to any student  Please note: All tuition and fee amounts are subject to change without notice.

The refund is subject to the following limitations:

  • Official withdrawal must be made in the Registrar’s Office or Advising Office.
  • Any waivers must be submitted to the Student Payment Center prior to the semester deadline to be considered for a refund or adjustment
  • Mandatory health insurance premiums are not refundable to any student
  • Students will be refunded only that portion of tuition and fees paid by them; financial aid and other third party payments will be refunded directly to the paying party.

Students who have officially withdrawn from a class or classes may be eligible for a refund of tuition and fees. Please refer to the College semester booklets for refund deadlines and financial penalty. Students receiving Federal or State Financial Aid who cease to attend during the first 60% of his/her term at the College will have their financial aid pro-rated based on the number of days attended. For students enrolled in the Nurse Education Advanced Placement LPN, Nurse Education Advanced Placement Paramedic, or Nurse Education Evening programs, your aid may be adjusted if you are unable to continue in your program and do not graduate. If financial aid was disbursed, the student may owe a repayment of some or all of the financial aid received.

Withdrawal Procedure

  1. A student intending to withdraw from a course prior to the tenth week of class should:
    1. Obtain a withdrawal form from The Q on the Registrar’s Office page, the Registrar’s Office (152A) or the Advising Office (Welcome Center in the HLC).
    2. Obtain signature from advisor or instructor and return the form to the Registrar’s Office ( Rm. 152A).
  2. A student intending to withdraw from a class after the tenth week of class should: Obtain the instructor’s signature and the instructor will designate if the student withdrew while passing or withdrew while failing
  3. Students intending to withdraw from the College should: Contact the Advising Staff. Email: advising [at] or phone 508.854.4308. An Advisor will assist student in completing a withdrawal form and discuss possible resources and referrals if appropriate.
  4. Students receiving financial aid should: Check with the Financial Aid Office (Rm. 165A) prior to withdrawing to determine the impact the withdrawal will have on their financial aid.