Procurement Services

Purchasing & Accounts Payable - Informational Guide for Vendors of Goods and Services

Thank you for your interest in our campus!

Welcome to Quinsigamond Community College! Whether you are already a valued business partner, or anticipate doing business with the College in the future, we hope you will find the following information informative.

The College’s purchasing commitment is to maximize the value of spending the college’s resources through competitive bids, efficient purchasing procedures, and the use of state-of-the-art information systems. Procurement rules and guidelines are defined by the College’s Board of Trustees. In short, the policy states that the College shall obtain all goods and services at the best overall value to the College. In complying with this policy, the cost of acquisition, required delivery window, and other pertinent factors shall be considered.

All procurements must:

1. Have prior approval from the relevant College’s department; and
2. Have appropriate delegation and signatory authority in accordance with the College’s policies and procedures to bind the College.

How We Do Business

If you are interested in establishing a relationship with us, we would love to hear from you!  The following list provides information that will be important for you to know:

1. All campus visits require a scheduled appointment.  Please refer to the campus director found under the About Tab to schedule an appointment. 
2. To maximize vendor competition and volume discount purchases, departments shall make use of the College’s, and state or publicly-bid consortia contracts. As an agency of the Commonwealth of Massachusetts, our primary resource for vendors is through authorized cooperative purchasing contracts which have been awarded to vendors by the Massachusetts Operational Services Division (OSD), the Massachusetts Higher Education Consortium (MHEC), and E&I Cooperative Services. For guidance on how to become an authorized vendor, please visit the following websites:
   • Operational Services Division (OSD)
   • Massachusetts Higher Education Consortium (MHEC)
   • E&I Cooperative Services
3. Purchases for goods and services of $50,000 or more must be competitively bid.
4. We may request price quotes for any purchases, no matter the dollar amount, to ensure that the college is receiving the best value.
5. We are required to re-bid all contracts over $50,000.
6. Vendors must sign a Standard Vendor Contract (SVC) for all services which are provided.
7. We conduct business primarily by Purchase Order, and require an invoice for payment. Invoices are paid within 30 days (NET30) of receipt by the Accounts Payable Office.
8. Only the President, Chief Operations Officer/Chief Financial Officer Vice President of Administrative Service (COO/CFO), and the Vice President of Finance/Comptroller have the legal authority to sign contracts on behalf of the college. All other signatures are not valid. The college Purchasing Agent (Purchasing Manager) has the authority to sign Purchase Orders.
9. Special notice to vendors regarding CORI requirements: Prior to commencing services, a vendor (or successful bidder) may be required to certify in writing that it has conducted criminal record and sex offender background checks through the Commonwealth's Criminal History Systems Board and Sex Offender Registry Board, respectively, for all employees, subcontractors or agents of the vendor (or successful bidder) who will be providing services to the College where they may have direct and unmonitored contact with children.  The vendor (or successful bidder) further certifies that no individual with a criminal record or a classification as a registered sex offender shall be permitted to provide services at the College under this Agreement without the vendor (or successful bidder) first disclosing such record or classification to a designated representative of the College. The College reserves the right to reject any employee, subcontractor or agent of the vendor (or successful bidder). Ref: 105 CMR 950.000: CRIMINAL OFFENDER RECORD CHECKS

Your company’s informational materials may be sent to:

Quinsigamond Community College
C/O Purchasing Department
670 West Boylston St., Worcester, MA  01606

Quinsigamond Community College - Open Bids, Request Bid Material by contacting L. Schlegel

www.biddocsonline.com

Quinsigamond Community College - Awarded Bids