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Financial Aid & Scholarships
Satisfactory Academic Progress
The U.S. Department of
Education requires each college to have a policy that ensures all
students receiving financial aid maintain satisfactory progress toward
completing their program of study. Your academic record will be
reviewed at least annually, prior to receiving financial aid, to make
sure you have complied with the standards outlined below.
IMPORTANT DEFINITIONS
Attempted Credits:
All credits in which you were registered at the end of the add/drop
period. This includes courses with grades of F, W, X, I, IR,
WA. (AU classes are not considered attempted or earned and are
not eligible for financial aid) In addition, all earned
credits that appear on the transcript outside of QCC courses are
considered attempted (i.e., transfer credits).
Earned Credits: Courses that have been successfully completed.
CRITERIA
Three
criteria will be monitored at the end of the spring semester each
academic year (Exception: certificate students enrolled full-time and
students on financial aid probation will be monitored at the end of
each semester).
I. Minimum Cumulative GPA
- 1-15 total attempted credits: 1.50 cumulative GPA
- Over 15 total attempted credits: 2.00 cumulative GPA
II. Minimum Earned Credits
- 1-15 total attempted credits: earn 50% of attempted credits.
- Over 15 total attempted credits: earn 66.67% of attempted credits.
III. Maximum Time Frame
You
must be able to complete your certificate or degree program by
attempting no more than 150% of the total credits required for
completion of that program. All coursework applicable to the
major will be counted toward maximum time frame. Additionally, up
to 30 credits of developmental courses (courses numbered below 100) and
all English as a Second Language (ESL) coursework is excluded from this
calculation.
SATISFACTORY ACADEMIC PROGRESS STATUSES
Good: You have met all standards as described above.
Suspension:
If you do not meet the standards described above,
you will be placed
on Suspension. Any student who
reaches their maximum time frame
will be placed
on Suspension. While on Suspension you are not
eligible for any form of financial aid.
Furthermore, if you should
become dismissed from the College you will be automatically
placed
on Suspension.
Probation:
If you submit an appeal letter and it is approved,
you will be placed on
Probation for one semester during which
time you may still be
considered for financial aid. Standards will be reviewed again at
the
end of the Probationary semester. If
standards are met, you will return
to Good standing. If they are
not met, you will be placed on
Suspension.
APPEAL PROCESS
If
you have been placed on Suspension, you may appeal this decision, in
writing, if you have unusual circumstances that prevented you from
meeting the Satisfactory Academic Progress Policy. You must also
meet with an academic advisor and have an academic plan
developed. The appeal letter must describe what prevented you
from meeting the Satisfactory Academic Progress criteria and what has
changed so that you can meet the standards in the future. The
appeal letter with the academic plan should be submitted to the
Financial Aid Office as quickly as possible. You will be notified
of the results of your appeal in writing. If your appeal is
approved, you will be placed on Probation and will be eligible for
financial aid as long as you meet the requirements of the academic plan.
REGAINING ELIGIBLITY FOR FINANCIAL AID WITHOUT AN APPEAL
After
successfully completing at least one semester, without the benefit of
financial aid, you may be reconsidered for funding. You must meet
all of the standards described above and notify the Financial Aid
Office that you would like to have your eligibility for funds
re-evaluated.
EXAMPLES
1)
During the fall semester you were registered for 12 credits at the end
of the add/drop period. During the spring semester you were
registered for 9 credits at the end of the add/drop period. Your
total attempted credits for the academic year is 21. After the
add/drop period, you withdrew from one course in the fall semester, but
successfully completed the remaining 9 credits. In the spring
semester, you completed all 9 credits with grades of “D” or
better. Your total earned credits is 18. If you have
attempted more than 15 credits, you must complete at least
66.67%. You completed 18 of 21 credits, which is 85%, so you are
meeting the standards. If you have attempted no more than 15
credits, you must complete 50% of the credits attempted, so in this
example if you earn at least 11 credits you will meet the
standards. You are considered in Good standing for financial aid.
2)
You are in an associate degree program that requires a total of 62
credits. You have a total of 93 credits attempted at the end of
the academic year. You have reached your maximum time frame (62
credits X 150% = 93 credits) and are no longer eligible for financial
aid funding. You will be placed on Financial Aid Suspension.
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